Legacy Application Decommissoning

There is more to decommissioning legacy applications than just turning off the unwanted software. Data retention requirements and support and maintenance agreements must be considered. The average hospitals have a portfolio of well over 100 software applications - and on average over 35 of them are going unused. And not just core EMR systems, this can also include departmental specialty systems. With the average support and maintenance bill for a single application running $25,000, that is over $900,000 a year going to waste. There are a few common reasons why these applications tend to remain:

  • Not all of the data was converted or loaded in the new systems and historical data must be referenced on an ongoing basis
  • The data cannot be converted without using third-party data storage and reporting applications
  • Users continue to justify why they need to reference the legacy application because they don't like the new one and just can't let go

These circumstances, combined with substantial data retention requirements for healthcare create a minefield of operational, technical, and clinical problems. However, using goPMO's platform of delivery tools and healthcare expertise saves your organization valuable dollars annually. goPMO has mastered the organization and execution of the decommissioning process with rapid precision. The goPMO approach includes:

  • Identifying systems to be decommissioned
  • Determining run off or active use needs for decommission timing
  • Gathering requirements on data retention for each application and comparing against federal and state standards
  • Determining data access needs as a result of the data retention requirements
  • Identifying a destination for the data if the data is to be extracted from the applications data source
  • Negotiating on your behalf for any third-party systems desired or required to extract and store the data
  • Defining the data specifics based on requirements and destination limitations
  • Generating samples and test files as needed to verify that it can be accessed by the user base per the data access requirements
  • Managing complete full data extraction
  • Verifying all required data has been moved
  • Facilitating with legal and accounting resources to submit appropriate support and maintenance termination notices to vendors
  • Monitoring the shut off of relevant applications and recycling the hardware as appropriate

The fist step is an assessment to identify the unused applications in your portfolio, identify the likely annual cost savings and the federal and state guidelines for data retention and generate a timeline for project completion. Contact us today to learn more and get stared with goPMO.